WHC Simcha Fairs - Vendor Registration Form

You have been invited to participate in Washington Hebrew Congregation's Simcha Fairs to introduce our members and the community at large to the many different types of vendors they can work with when planning celebrations for B'nei Mitzvahs, Weddings, and more. Whether or not you plan to attend, please complete this registration form so we know your intentions and can collect your information for possible inclusion in our 2024-2025 Vendor List.

If you have any questions, please contact Rich Gordon at rgordon@whctemple.org.

Dates, Times, and Locations

There are two fairs scheduled. You are welcome to request to attend (or deliver print materials for display for) one or both. However, please note that due to space limitations, we may only be able to accept some vendors to attend once.

The Booth Fees (see below) are charged per event and per booth.

Sunday, December 8, 2024, 12:00-2:00pm, Washington Hebrew Congregation, 3935 Macomb St. NW, Washington, DC 20016.
Sunday, February 2, 2025, 12:00-2:00pm, Julia Bindeman Suburban Center, 11810 Falls Rd., Potomac, MD 20854.

Vendor Information

All vendors present at the fairs will be included in publicity for the event, as well as listed in our 2024-2025 Vendor List. Please list all information below exactly as you would like it to appear in publicity.
Sorry, at this time we are currently not able to include custom logos/graphics on the Vendor List, but we will include them in promotional materials for the fairs.

Company Name

Primary Vendor Type

If you fall into more than one category, please select the one most accurate to the type you plan to represent during the fairs.

Contact Person Name(s)

First AND last name

Phone Number

The email address below will be used for all communications before the event (reminders, set-up details, etc.). After the fairs, if you had an on-site presence, you will also receive a list of names and email addresses of fair registrants and attendees, sent to this email address.

E-mail address

Website Address

Social Media

Due to space limitations, we only promote one social media listing per vendor. Please select the one you prefer we list.

Please provide your social media handle

Please provide a link to your page

Upload your logo here (optional). Logos MAY be used for fair promotional materials, but cannot currently be included on the annual Vendor List.

How would you prefer to participate in the fair? WHC will contact you with any questions.

We would like a booth to present our products or services and will send staff to do so. We would also like to be included in publicity and the Vendor List. (See booth pricing below.)We will not have staff on-site during the fair but would like to drop off print materials to be displayed with others. We would like to be considered for the Vendor List (if there is space). This incurs a fee of $25.We will not attend or send materials but would like to be considered for the Vendor List. There is no fee for this.

Other Entertainment

What type of entertainer are you primarily?

Photobooth/Photo stationGames (examples: Air Hockey, VR Games, etc.)Arts & Crafts (examples: Airbrushed Clothing, Caricaturist, etc.)Acts/Performers (examples: Magicians, Singers)Other

Arts & Crafts Vendors - If you are bringing any "active" products such as airbrushing, making jewelry, making artwork, etc., you are required to provide your own floor covering. If you are only bringing items for display, no floor covering is required. You are not permitted to sell your wares during the fairs but may provide information for attendees to purchase later.

We are planning to bring "active" products and will provide floor covering.We are not planning to bring any "active" products.

Other - please expand.

If 7'x10' is too small for your station, please let us know how much space you will need. WHC will do our best to accommodate but cannot guarantee until our vendor registration is finalized.

"Other" Vendors - Please expand on the products or services you provide.

Florists - Please note that WHC cannot refrigerate flowers (etc.) for this event, nor can we be responsible for the set-up or take-down of floral displays.

We accept

Food Policy

If you are planning to provide food samples, please note the below policies:

No pork
No shellfish
No dishes that pre-combine meat and dairy (ie. no cheeseburgers, but people may choose to combine meat and dairy on their own).
POTOMAC ONLY - No nuts

Fair Selection

We request...

December 8 in DC ONLYFebruary 2 in Potomac ONLYCan attend either date/location (only one)Would like to attend both dates/locations

You have selected "Can attend either date/location" or "Would like to attend both dates/locations." Because of this, WHC will determine which date(s) we are able to accommodate you and will let you know as soon as possible. Please check below to accept this.

We accept

Booths

Each vendor will receive a "booth" of approximately 10'-wide by 7'-deep. It will include one 8'-rectangular table with white linens and two chairs. We will also provide access to electricity; please bring any and all extension cords or power strips that you will need.

Vendors are responsible for any additional decor or supplies. You are welcome to set up your booth however you'd like, but please no draping higher than 10 feet.

A single booth costs $250. A double booth costs $450. (If you request a double but we are unable to offer you two, we will give you a single.)

No payment is due at this time. Payment will be requested separately once registration closes for each date.

How many booths would you like? Your selection here is also your confirmation that you agree to pay the fee when decisions are finalized.

Single Booth - $250Double Booth - $450

INFORMATION FOR CATERERS

As the fairs are scheduled to take place immediately following Religious School, many families in attendance may be thinking of this as a "light lunch." With this in mind, we recommend caterers provide appetizers and/or desserts for attendees of all ages.

You may also choose to provide non-alcoholic signature beverages. (WHC is providing water, lemonade, coffee, and tea to all attendees.)

We expect most guests in attendance will be 5th-7th graders and their parents/families. We are also inviting young adults who may be planning weddings, and are opening the event to our congregation in case they are planning any type of celebration in the near future.

Dietary Policies

No pork
No shellfish
No dishes that pre-combine meat and dairy (ie. no cheeseburgers, but people may choose to combine meat and dairy on their own).
POTOMAC ONLY - no nuts

WHC will provide all caterers with a second 6'-rectangular table for prep/staging.

Photographers, Videographers, and Performers

Please note that WHC has a limited supply of easels and TVs. You may request a maximum of one of each for additional fees, but we recommend you plan to bring some of your own if you can.
The fee will be added to your overall fee charged at a later time.

Easel - $5TV - $20

Please let us know any supplies you need from WHC. We will let you know if this is possible.

WHC is not responsible for any loss or damage to items owned and/or provided by vendors for this event, nor is WHC responsible for the actions of guests attending the event in any way.

We accept

Vendors are responsible for any damage to WHC property caused by their supplies/property and/or their staff. Vendors are not responsible for the actions of guests attending the event in any way.

We accept

Sponsorships

There are multiple opportunities for vendors to sponsor parts of Washington Hebrew Congregation's Simcha Fairs. Sponsorship grants the vendors certain benefits as well. See below for information on each opportunity.

Tote Bag Sponsors - $1,250 total - Listed on all sponsorship lists on website and on-site, logo included on tote bags and materials, special shout-out from DJ.
Spotlight Sponsor - $500 per fair - Listed on all sponsorship lists on website and on-site, special shout-out from DJ.
Raffle Sponsor - Vendor will provide items or discounts to be raffled off during the fair. DJ will announce the vendor name along with the raffle prize. No fee.

Sponsor Level (Optional)

Tote Bag SponsorSpotlight Sponsor

Would you like to sponsor an item or discounted service for the raffle? (Optional)

Yes - itemYes - discounted service